PRIVACY POLICY

 

Last updated: august 2026

1. Introduction

The ReTREEaSURE project is committed to protecting the privacy and personal data of users who access and interact with this website.

This Privacy Policy explains how personal data may be collected, used, stored and protected when you visit or use the ReTREEaSURE website.

The processing of personal data is carried out in accordance with applicable data protection legislation, including the General Data Protection Regulation (EU) 2016/679 (GDPR).

2. Data Controller

For the purposes of applicable data protection legislation, personal data collected through this website is processed on behalf of the entity responsible for the relevant ReTREEaSURE activity or website service.

Data Controller: [LEGAL ENTITY / ORGANISATION]
Address: [FULL ADDRESS]
Email: [PRIVACY / CONTACT EMAIL]
Data Protection Officer (where applicable): [DPO NAME / CONTACT]

Where personal data is processed by another ReTREEaSURE partner or service provider, responsibility for the relevant processing activity may depend on the specific purpose and context of the processing.

3. Personal Data We May Collect

Depending on how you interact with the website, we may collect the following categories of personal data:

3.1 Contact Information

When you contact us through a contact form or by email, we may collect:

  • Name;
  • Email address;
  • Organisation or affiliation, where provided;
  • Subject and content of your message; and
  • Any other information you voluntarily provide.

3.2 Newsletter and Communication Data

If the ReTREEaSURE website provides a newsletter or mailing-list service, we may collect:

  • Email address;
  • Name, where provided;
  • Subscription preferences; and
  • Information relating to your subscription or consent.

You may unsubscribe from project communications at any time using the unsubscribe mechanism provided in the relevant communication.

3.3 Technical Data

When you visit the website, certain technical information may be automatically collected by the website, hosting provider or security services, such as:

  • IP address;
  • Browser type and version;
  • Operating system;
  • Device information;
  • Date and time of access;
  • Pages visited;
  • Referring website; and
  • Technical information relating to website security and performance.

This information may be processed for security, technical administration, troubleshooting and website performance purposes.

4. How We Use Personal Data

Personal data may be processed for the following purposes:

  • Responding to enquiries and requests;
  • Communicating with website users;
  • Managing newsletter or mailing-list subscriptions;
  • Providing information about ReTREEaSURE activities, events and results;
  • Managing registrations for project-related activities, where applicable;
  • Maintaining and securing the website;
  • Monitoring and improving website performance;
  • Understanding website usage through analytics, where applicable; and
  • Complying with legal and contractual obligations.

We will only process personal data for specific, explicit and legitimate purposes.

5. Legal Basis for Processing

Depending on the circumstances, personal data may be processed on one or more of the following legal bases under Article 6 of the GDPR:

  • Consent – where you have voluntarily provided consent for a specific processing activity;
  • Contract – where processing is necessary for the performance of a contract or for steps taken at your request before entering into a contract;
  • Legal obligation – where processing is necessary to comply with a legal requirement;
  • Legitimate interests – where processing is necessary for legitimate interests pursued by the responsible organisation, provided that these interests do not override your fundamental rights and freedoms.

Where processing is based on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

6. Cookies and Similar Technologies

The ReTREEaSURE website may use cookies and similar technologies.

Cookies may be used for purposes such as:

  • Ensuring the technical operation of the website;
  • Remembering user preferences;
  • Analysing website traffic and usage;
  • Improving website performance; and
  • Supporting embedded third-party services.

Where required by applicable law, non-essential cookies will only be activated after obtaining the user’s consent.

For more information about the cookies used on this website and how you can manage your preferences, please consult our Cookie Policy.

7. Third-Party Services

The website may use third-party services and platforms, for example for:

  • Website analytics;
  • Embedded videos or other media;
  • Maps;
  • Newsletter distribution;
  • Website security;
  • Website hosting; or
  • Social media integration.

Depending on the service used, these providers may process certain technical or personal data in accordance with their own privacy policies.

Where applicable, appropriate safeguards will be implemented to ensure that personal data is processed in accordance with applicable data protection requirements.

The specific third-party services used by the website should be identified and documented by the website administrator.

8. Data Sharing

Personal data may be accessed by authorised members of the ReTREEaSURE consortium where necessary to perform project-related activities.

Personal data may also be shared with authorised service providers where this is necessary to operate the website or provide specific services.

We do not sell personal data to third parties.

Personal data will only be disclosed to third parties where there is an appropriate legal basis for doing so, where necessary to provide a requested service, or where required by law.

9. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), such transfers will only take place where permitted under applicable data protection legislation and where appropriate safeguards are in place.

Depending on the circumstances, these safeguards may include an adequacy decision of the European Commission, Standard Contractual Clauses or another legally recognised transfer mechanism.

The relevant third-party service providers should be reviewed to determine whether international data transfers take place.

10. Data Retention

Personal data will only be retained for as long as necessary to fulfil the purposes for which it was collected, unless a longer retention period is required or permitted by law.

Retention periods may vary depending on:

  • The purpose of the processing;
  • The nature of the information;
  • Legal or contractual requirements;
  • Project documentation requirements; and
  • Legitimate operational needs.

When personal data is no longer required, it will be securely deleted or anonymised, where appropriate.

11. Data Security

Appropriate technical and organisational measures are implemented to protect personal data against unauthorised access, accidental loss, destruction, alteration or disclosure.

Security measures may include access controls, secure hosting, encryption where appropriate, software updates, backups and other technical safeguards.

However, no online service can guarantee absolute security, and users should be aware that transmission of information over the internet always carries some degree of risk.

12. Your Rights

Under applicable data protection legislation, you may have the following rights regarding your personal data:

  • Right of access – to obtain confirmation as to whether your personal data is being processed and access to that data;
  • Right to rectification – to request correction of inaccurate or incomplete personal data;
  • Right to erasure – to request deletion of personal data in certain circumstances;
  • Right to restriction – to request restriction of processing in certain circumstances;
  • Right to data portability – to receive personal data in a structured, commonly used and machine-readable format where applicable;
  • Right to object – to object to certain processing activities, including processing based on legitimate interests;
  • Right to withdraw consent – where processing is based on consent.

These rights are subject to the conditions and limitations established by applicable law.

To exercise your rights, please contact:

Email: [PRIVACY / CONTACT EMAIL]

We may request sufficient information to verify your identity before processing your request.

13. Right to Lodge a Complaint

If you believe that your personal data has been processed unlawfully, you have the right to lodge a complaint with the competent data protection supervisory authority.

For individuals in Portugal, the competent supervisory authority is the:

Comissão Nacional de Proteção de Dados (CNPD)

Further information about the CNPD and its procedures is available through its official website.

14. Children’s Privacy

This website is not specifically directed at children and does not intentionally collect personal data from children.

If you believe that personal data relating to a child has been provided to us without the appropriate legal basis or parental/guardian involvement where required, please contact us so that appropriate action can be taken.

15. Links to External Websites

The ReTREEaSURE website may contain links to external websites operated by third parties.

This Privacy Policy does not apply to those external websites. Users should consult the privacy policies of the relevant third-party websites before providing personal data.

The ReTREEaSURE consortium is not responsible for the privacy practices or content of external websites.

16. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in:

  • Applicable legislation;
  • The ReTREEaSURE website;
  • Project activities;
  • Data processing practices; or
  • Third-party services used by the website.

The latest version will always be made available on this webpage.

The date shown at the beginning of this Privacy Policy indicates when it was last updated.

17. Contact

If you have any questions about this Privacy Policy or about the processing of your personal data, please contact us:

ReTREEaSURE Project
Email: info@retreeasure-project.eu
Website: retreeasure-project.eu

For data protection-related enquiries:

Privacy Contact: [PRIVACY EMAIL]
Data Protection Officer: [DPO CONTACT, IF APPLICABLE]

ReTREEaSURE – [Full Project Title]

Funded by the European Union under the Horizon Europe programme.

The content of this website is the sole responsibility of the ReTREEaSURE consortium and does not necessarily reflect the views of the European Union.